Briarhills Dolphins – 8 & Under Meet

Please read ALL of the following information. This email should tell you everything you need to know for Saturday such as:

* When to Arrive 

* Swimmer Check-In Information

* What to Bring

* Order of Events

* Heat Sheets

* Spectator Information

* Ribbons & Swimmer Check-Out Information

* Parent Volunteer Check In

* Length of Meet

WHEN TO ARRIVE:

ALL swimmers MUST be in their tents by 7:30 a.m. I cannot stress enough that it is very important to BE ON TIME. The tent parents will take attendance promptly at 7:30 a.m. and will notify the coaches if any swimmers are absent.

Coaches will start lining up the swimmers for warm ups at 7:40 a.m. and warm-ups will begin sharply at 7:45 – 8:00 a.m.

Please do not be late as it causes a lot of confusion for the coaches and parent volunteers.

The meet will start promptly at 9:00 a.m. and we hope to finish by noon at the very latest.

In case of an unplanned absence or delay, please send me a TEXT: 832-275-5888

SWIMMER CHECK-IN INFORMATION:

Swimmers should go directly to their age group tent once they arrive. The tents will be located behind the pool deck. See map attached to the bottom of this email.

Swimmers need to walk past the playground and behind the pool to get to their tents. Do not come onto the pool deck as we may still be setting up for the meet. 

WHAT TO BRING:

* Wear your team suit and team t-shirt (you will receive these items on Friday)

* Dolphins swim cap (highly encouraged)

* goggles (+ extra pair in case yours break)

* towels (at least one to dry off & one to sit on)

* healthy snacks

* plenty of water - it will be hot!

* money for concessions

* sun screen

* folding chairs for you and your swimmer

* You may bring iPads, cards, games, etc., but YOU are responsible for them!

* Keep all your belongings together in a bag

* Please label all your swim gear and belongings! Make sure swimmer’s name is marked inside their team t-shirt!

ORDER OF EVENTS:

Freestyle (all swimmers)

Backstroke (all swimmers)

Medley Relay (only 7/8’s and only swimmers selected by coaches)

Freestyle Relay (swimmers selected by coaches)

HEAT SHEETS:

An email notification will be sent on Sunday when the meet entries are finalized. A pdf of the heat sheet will be emailed and you will also be able to view the lane and event assignments for your swimmer on the Swimtopia app. Please know events and lane assignments are subject to change on the day of the meet.

SPECTATOR INFORMATION:

Spectators on deck will be limited. Please watch your swimmer’s event and then kindly leave the area so that other parents can rotate in and come on deck to watch their swimmer.

Also, please do not sit under the tents with your child unless you are an assigned tent parent. Too many people under the tents leave no room for the swimmers and their gear.

Please watch young siblings at all times and also keep out of the swimmer tents.

IMPORTANT, please make sure your swimmer stays with their group. If they want to go with you to the restroom, concessions, etc., you must check them out with the tent parents so they know where their swimmers are at all times. If a swimmer misses a race, they will not get a chance to make it up.

RIBBONS & SWIMMER CHECK-OUT INFORMATION:

When your swimmer is finished with all of their events, please check-out with your tent parent before you leave.

Ribbons will be awarded to every swimmer after they swim their event.

PARENT VOLUNTEER ASSIGNMENTS:

If you are assigned a volunteer position, please drop off your swimmer at their age group tent and then check-in at the Volunteer check-in table. All volunteers should be checked-in by 8:00 a.m.

LENGTH OF MEET:

Meets are generally 4-5 hours long. We expect this meet to finish sooner - around noon or maybe even earlier depending on how efficient the meet runs. Please bear with us as this is one of our first meets of the season and we are working alongside 3 other teams. We will do our best to get through the events as quickly as possible but it could be a little chaotic at the start. Remember everyone working the meet is a parent volunteer!

Get ready to swim hard, cheer loud and have lots of fun at the meet on Saturday!

P.S. If you have not declared your swimmer's attendance, please do so ASAP! (See previous emails for instructions)

GO DOLPHINS!